Planning an event takes a lot of work, organization, and resources. If you are not careful, you’ll have budget overruns, bad scheduling, and missed deliveries. There are ways that you can bypass a huge disaster by avoiding a few common mistakes. Take a look at the list we put together and be sure to not do these things.
Setup Time – One big mistake that lots of event planners make is not allowing enough time to set everything up. If there is always a rush to get all the details taken care of before the event starts then you need to do a better job estimating the time it takes to complete these tasks. Be sure to plan ahead for delays and get everyone working there early. You do not want to have a room full of workers trying to finish up while the guests are arriving. You should strive to have all the tasks completed at least 15 minutes before the event is timed to start.
Not Enough Help – We know that labor costs can be high, and that you’re probably trying to save budget money as well. However, do not cut yourself short by not having enough help to get all the tasks completed on event day. Just like not having enough time, not having enough help is just as bad, if not worse. Not having enough help is actually considered to be worse than running over your budget, as short help can ruin your event. Don’t be scared to spend a few extra hundred dollars on additional help to ensure your event runs smoothly. You can always send home any hourly help early if they’re not needed.
No Plan-B – Do not ignore Murphy’s Law. You know the one that says that anything that can wrong, will go wrong? Take that approach and do not get caught without having a backup plan in place. Do everything from planning for bad weather, to having to move your venue all together. Try to have a contingency for every step of the way.
Confirm Your Vendors – Finally do not forget to confirm with all of your vendors. Most vendors have multiple events each day, so be sure they remember yours. You should always strive to get either verbal, or email confirmation from all of your vendors 48 – 72 hours in advance. This will save you a ton of headaches.
Do you need high quality, yet affordable Raleigh catering for your next event? Call Catering By Design today. You’ll love our prices, services, and food. We have menus that are great for any event; large, small, formal or casual, we can help. Don’t need full service catering? Ask about our delivery service. We just drop the food off and leave if that’s all you need. Give us a call with any questions about our delivery catering services for Raleigh and the surrounding area. Let Catering By Design be your Raleigh catering service of choice.