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The Wedding Reception Guest Count

As a caterer, we always receive questions from the bride about how to count guests. Some people say they’re coming and don’t, or the opposite may happen where you have an unexpected influx of guests who did not RSVP.

A general rule of thumb is an 70 percent acceptance rate, but realize this number may vary slightly. Keep in mind the time of year, holiday weekends, spring or summer vacations. And if you are planning a destination wedding, plan on 30-40%.

Be sure to tell your caterer and other vendors a guest count 3-days prior to the wedding weekend!


Catering by Design is one of the top caterers in the Raleigh, Durham, Chapel Hill area of North Carolina. We’re a full service caterer for weddings, social occasions and corporate events, serving the full triangle and surrounding areas including Pinehurst and Rocky Mount, Pittsboro and Fuquay Varina, Wake Forest and Carrboro. We’ve even been known to cater a wedding on the coast every so often.


Call us and find out how we can help you! (919) 481-2366.

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